Application to Host the Annual Meeting

Every member country can apply to host the annual meeting. A letter of application must be sent to the Secretariat. The letter will be have details about:

• Organization or Institute intending to host the annual meeting
• Proposed timing and location
• Proposing venue that must be a Conference Centre, or comparable structure, equipped for a large scientific conference
• Information about the scientific community and, if possible, industries supporting the annual meeting
• Any other important details to support the candidature

The Council will discuss the proposal. The proposing Organization or Institute will be informed about the Council decision.

The agreement between EAAP and the local annual meeting organizers contains all details to best organized the event. The main agreed topics are:

• location and date
• scientific and organizing committees
• the meeting rooms, equipment and services
• the program
• the proceedings
• the registration of participants
• the social programme, technical visits and local industry day
• the financial agreement

The agreement is made mainly of fixed parts and some flexible part that is product specifically to accommodate to local conditions. When a member proposes to organize the annual meeting, he will receive an update draft agreement.

The summary of the LoA for hosting the EAAP Annual Meeting can be requested to EAAP Secretariat (eaap@eaap.org) by anyone interested to organize the meeting.